Information can come at us quickly during a business day. In order to be successful we need to be able to manage and store this information in an accessible way.
Create A Notebook
In the heat of the business day, we can be juggling a few projects at once. To help keep track of all the incoming information, create a daily writing pad or notebook. This notebook allows you to store all the information that you receive orally in one convenient place. Phone numbers, addresses, and client info, can all be jotted down in the notebook. Date each page for easy reference. At the end of each day, transfer any relevant information into the proper databases.
Create Files For All Current Projects
When we are in the midst of different projects, there is a tendency to allow different piles of paper to accumulate on our desks. Working with piles of paper surrounding us can be frustrating. Our workspace is reduced and papers are often misplaced.
To fix this problem, clear a space in the front section of the filing cabinet next to your workspace. Label this section "current projects". Make separate files for each project and file them either alphabetically, or according to priority. We also recommend that you create a system so that you know when you need to go back to these files, and the projects can be tracked more easily. This can be done by putting the task on your calendar or in Outlook Tasks.
Create One Calendar- and carry it with you!
When we have meetings, personal obligations, invites, and e-vites, it is difficult to keep our schedules straight. Create one comprehensive calendar that allows you enough room to schedule all of your daily, business and personal obligations. Then, keep it with you! Many appointments are scheduled while you are on the go. Save yourself embarrassment by keeping your schedule with you.
Denise Beins & Kathryn Gaines
CEO Systems
Corporate Efficiency Organizing
CEO Systems specializes in increasing your company's efficiency. We develop documented systems for small to mid-size businesses that improve productivity and organization. We offer a variety of services to fit your needs and will propose a customized plan to help you accomplish your goals. We also provide on-site training and motivational meetings to increase staff participation in the programs designed for your company.
For more free tips and strategies on how to accomplish your business and life goals by increasing your company's efficiency, go to our website at http://www.ceosystems.net.
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